With people being constantly bombarded with requests, it can be tough to get your colleagues’ attention. That's why it's important to cut to the chase about what you need someone to do, when, and why. Whether you're sending an email, making a presentation, or talking to your boss: start with what you want. Provide the most important information up front and ask for what you need. Say, “I need your advice,” or “when are you available?
Set the scene. Provide just enough context so the audience can follow along. Remind them of the situation or an earlier conversation. Explain the reason. What prompted you to deliver the message? Maybe you have new information, or there's a deadline approaching. Connect to the big picture. Why should your audience care? Goals and incentives are always great attention-grabbers.